Annual General Meeting November 20-21, 2026

Election of the Local’s officers and committee members will take place on Saturday, 21st of  November 2026.

Election Procedures Notice

There are several ways to nominate. To nominate a person or to self-nominate, you must be a
member in good standing. Contact Jill, membership officer, at membership_officer@cupe3911.ca if you are unsure whether you are a member in good standing.

Before the election date:  You may nominate another member (with or without notice to them) or self-nominate for a specific office or position before the date of the election (see list).

Send nominations to Evelyn at: admin@cupe3911local.com

On election day, nominations from the floor will be received

You may also nominate another member or self-nominate for a specific office or position on the day of the election. Election officials will call nominations in turn, and members may respond from the floor.

Election Procedures

The committee and Returning Officer will use the “CUPE – A Guide for The Chair” resource to
facilitate the election.

We will begin the election ensuring that all members standing for election are members in good standing.

The positions available for election are listed in the file linked below. The positions will be elected in the order they appear on the list.

Members will be sent a list of all nominations on or about November 10, 2026.

Need for a Vote
If there is a need for a vote, the following procedure will be used:

Each candidate will have three minutes to speak about their qualifications for the position. If
there is an incumbent, they will speak last. After each candidate has spoken members may ask a question that is addressed to both candidates. Three questions will be allowed in total, time permitting.

During the elections, the chat room will not be accessible, and all participants will be muted. If
someone wishes to speak, they will need permission from the Returning Officer or Chair of the
meeting. Use the raise hand feature to ask for permission to speak.

If there are technical or procedural issues that need to be addressed, the elections committee
reserves the right to recess for a brief period to confer in a breakout room. If a vote is required, an online Zoom poll will be available for all participants. The Returning Officer and Elections Committee will monitor the voting process.

Regards,

The Election Committee